Student ID Card Policy and Procedure
University of Notre Dame
Student Identification Card
Policy and Procedure
Each undergraduate and graduate student of the University of Notre Dame is issued a Student Identification (ID) Card. The Student ID card serves as proof of status with the University of Notre Dame and provides access to many resources provided by and available through the University community such as dining hall meals, bookstore charging, access to buildings and residence halls, use of the University libraries and athletic facilities, and a debit program for certain purchases. As of July 1, 2013 the Campus Card Office will issue all ID cards, including Faculty and Staff IDs.
All students must maintain and carry a current ID card for the entire period that they are affiliated with the University of Notre Dame. The cardholder is responsible for the care and safekeeping of the ID card. The ID card should be protected and carried by the student at all times. Protecting the ID card reduces the risk of abuse related to privileges and funds associated with the ID card and extends the life of the ID card. Holes should not be punched in the ID card and the use of stickers, pins, or other items affixed to the ID card is prohibited. The magnetically encoded information on the ID card may be protected by keeping the card away from magnetic fields. No one other than the student to whom the card is issued is to use the ID card. The ID card is the property of the University of Notre Dame and must be presented upon the request of an appropriate University official and may be revoked at any time by the University. The Campus Card Office staff will dispose of any invalid ID cards.
Any transfer, alteration, falsification, or forgery of a Student ID card constitutes a violation of University policy and may result in an appropriate disciplinary action to be determined by the Office of Residence Life and Housing. In addition, fraudulent or illegal use of the campus identification card may result in criminal charges and/or civil proceedings.
The information contained on and in the Student ID card, including but not limited to the picture, will not be released to persons outside the University of Notre Dame unless required by law, in response to a valid court order or subpoena, or upon the execution of a written release signed by the cardholder. The information contained on and in the card will only be used by the University of Notre Dame for University business or for internal University purposes approved by the Office of Student Affairs for students. Exceptions to this rule include use of the information contained on or in the card to assist in the personal protection of any person, or to comply with federal, state, or local laws.
1. Obtaining the Student ID Card
Student ID cards are issued by and administered through the Campus Card Office. The office is located at 423 Grace Hall. The initial Student ID card is issued without charge. To request a Student ID card, a student must present to the Campus Card Office staff a government-issued picture ID or passport and his or her University of Notre Dame ndID (nine-digit account number). The Campus Card Office staff will verify that the Office of the Registrar has given the student an active student status. A head shot photo image of the student is taken by the Campus Card Office staff and the ID card is then printed, encoded, laminated, and presented to the student.
2. Placing a Missing ID Card on “Lost” Status
When a Student ID card cannot be found, the student must place the ID card on a “lost” status as soon as possible. Placing a card on “lost” status protects the student by de-activating the associated ID card privileges and funds. A student must report a stolen card to Notre Dame Security Police (NDSP) either in person or by calling 631-5555. Students must place a missing ID card on “lost” status by either using the on-line service or by speaking directly with a Campus Card Office staff member during normal office hours. Once the card is placed on “lost” status, the ID card cannot be used by anyone until it is re-activated (see Section 7 below) or is replaced by a newly printed card (see Section 8 below).
Option 1: On-Line (Weekends, Off Hours, or Any Time)
During weekends and off-hours when the Campus Card Office is not open, or at any time, a student can place the missing ID card on “lost” status through this link, and following the instructions in the Check Balances feature.
Option 2: In Person or By Phone (Monday through Friday)
During normal office hours (Monday through Friday), the student can come to the Campus Card Office in person to place the card on “lost” status. If unable to come to the Campus Card Office, the student can call 631-7814 and speak directly with a staff member. A voice mail message to request that the ID card be placed on “lost” status will not be accepted due to the verification that must occur.
3. Meal Plan Access Without an ID Card
University policy, as stated in du Lac, requires that every student must carry his or her ID card at all times. The student should obtain a replacement ID card from the Campus Card Office during normal office hours or from Notre Dame Security Police (NDSP) after office hours. To gain access to a meal plan before a replacement ID card is obtained, and as a courtesy for extenuating circumstances, a preset number of waivers will be made available prior to charging the student the regular price for a student guest meal due to the misplaced or lost ID card.
4. Building Access Without an ID Card
The student should obtain a replacement ID card from the Campus Card Office during normal office hours or from Notre Dame Security Police (NDSP) after office hours. Building access is active approximately 20 minutes after a replacement ID card is printed.
5. Unauthorized Transactions
If a student believes there has been an unauthorized transaction made with the ID card, the student must report the concern and details immediately to the Campus Card Office (631-7814).
6. ID Card Found by a Non-Owner
ID cards found by a non-owner should be returned to the Campus Card Office or Notre Dame Security Police (NDSP) as soon as possible. NDSP forwards found ID cards to the Campus Card Office on a regular basis. When found ID cards are returned to the Campus Card Office, the staff sends an email to the ID card owner’s Notre Dame email account with notification that the ID card was found and should be claimed as soon as possible.
7. Re-activating a Found ID Card
A missing ID card that has been placed on “lost” status by the owner can be re-activated by the owner if a replacement ID card has not already been printed. To re-activate an ID card that has been found when a replacement ID card has not yet been printed, the owner must come to the Campus Card Office during normal office hours.
8. Replacing a Missing or Damaged ID Card
If the most recently issued ID card becomes unusable due to normal wear and tear, it will be replaced at no charge. If for any other reason an ID card needs to be replaced, there is a $30.00 non-refundable ID card replacement fee, payable by Domer Dollars, exact cash, check or as a charge to your student account.
A student can obtain a replacement ID card from the Campus Card Office during normal office hours (Monday through Friday) or from Notre Dame Security Police (NDSP) after office hours. The process of having a new ID card printed permanently de-activates the most recently issued card. The Campus Card Office staff will dispose of any invalid ID cards.